Colleague: How to Access, View, and Export/Create a PDF of a Student's Proposed Academic Program Evaluation

The Proposed Academic Program Evaluation (PSPR) form can be used if the student wishes to explore changing their program of study and seeing where the courses they have already complete will fit in this proposed program.  This is a view-only form. Note: This does not change the student’s program of study. If the student’s program of study needs to be changed/corrected, faculty will initiate a Change of Curriculum (paper) form that should be routed through their department chair.

This knowledge article demonstrates how to access and view a proposed academic program evaluation for a student using the PSPR form.

Step 1

After logging into Colleague Production and agreeing to the Disclosure of Information, click the Form Search icon, if necessary then type PSPR and press Enter or click Search.

Title: Colleague; Description: image of Search Box

Step 2

Type name, ID number or SSN of student then click OK.  Best practice: partial name lookup.  For example, owllink, bar.

Title: Colleague; Description: image of Person Lookup

Step 3

If there are multiple records, select the desired record by double-clicking the row or clicking the row then clicking Open.

Title: Colleague; Description: image of Person Search Results Panel

Step 4

Type the ellipsis (…) in the Academic Program Lookup field or type the program name, e.g. COMP.SECUR.AAS then press Enter.  Note:  Using the ellipsis (…) will display all programs, including certificate programs as well as degree programs. 

Title: Colleague; Description: image of Academic Program Lookup

Step 5

Click the Next Page button to navigate between the pages.  Select the program by double-clicking the row or clicking the row then click Open.

Title: Colleague; Description: image of Academic Programs Search Results Panel

Step 6

Select the Catalog by double-clicking the row or clicking the row then click Open.

Title: Colleague; Description: image of Catalog Search Results Panel

Step 7

Click the Evaluate detail button.

Title: Colleague; Description: image of the Evaluate detail button

Step 8

The EVAL form is displayed.  Click Save.

Title: Colleague; Description: image of the Eval form and the Save button

Step 9

Click Update.

Title: Colleague; Description: image of the Update button

Step 10

EVAL launches the Report Browser.  Choose one of the options below:

  1. Click the Next Page button to view the next page;
  2. Click Save As;
  3. Click Export PDF (Best Practice); and
  4. Click the X to close the panel.

Note:  It is important to go to the last page of the report and view the Other Courses section. 

Title: Colleague; Description: image of the Report Browser and the available options

Step 11

Click Export PDF.  Make any changes you wish to the font type and size, orientation, and paper size then click Create PDF.

Title: Colleague; Description: image of the Export to PDF dialog and the Create PDF button

Step 12

Click Download.  The PDF will open in a new tab.  Return to Report Browser by clicking the appropriate tab then click Close to complete the process.

Title: Colleague; Description: image of the Download and Close buttons

Step 13

Click the X to close the panel.

Title: Colleague; Description: image of the Close Panel button

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