Colleague: How to Access, View, and Export/Create a PDF of a Student's Proposed Academic Program Evaluation

The Proposed Academic Program Evaluation (PSPR) form can be used if the student wishes to explore changing their program of study and seeing where the courses they have already complete will fit in this proposed program.  This is a view-only form. Note: This does not change the student’s program of study. If the student’s program of study needs to be changed/corrected, faculty will initiate a Change of Curriculum (paper) form that should be routed through their department chair.

This knowledge article demonstrates how to access and view a proposed academic program evaluation for a student using the PSPR form.

Step 1

After logging into Colleague Production and agreeing to the Disclosure of Information, click the Form Search icon, if necessary then type PSPR and press Enter or click Search.

Step 2

Type name, ID number or SSN of student then click OK.  Best practice: partial name lookup.  For example, owllink, bar.

Step 3

If there are multiple records, select the desired record by double-clicking the row or clicking the row then clicking Open.

Step 4

Type the ellipsis (…) in the Academic Program Lookup field or type the program name, e.g. COMP.SECUR.AAS then press Enter.  Note:  Using the ellipsis (…) will display all programs, including certificate programs as well as degree programs. 

Step 5

Click the Next Page button to navigate between the pages.  Select the program by double-clicking the row or clicking the row then click Open.

Step 6

Select the Catalog by double-clicking the row or clicking the row then click Open.

Step 7

Click the Evaluate detail button.

Step 8

The EVAL form is displayed.  Click Save.

Step 9

Click Update.

Step 10

EVAL launches the Report Browser.  Choose one of the options below:

1. Click the Next Page button to view the next page;
2. Click Save As;
3. Click Export PDF (Best Practice); and
4. Click the X to close the panel.

Note:  It is important to go to the last page of the report and view the Other Courses section. 

Step 11

Click Export PDF.  Make any changes you wish to the font type and size, orientation, and paper size then click Create PDF.

Step 12

Click Download.  The PDF will open in a new tab.  Return to Report Browser by clicking the appropriate tab then click Close to complete the process.

Step 13

Click the X to close the panel.