Colleague: How to Access, View, and Export/Create a PDF of a Section Roster

The Section Roster (SROS) form allows faculty to view and print the roster for a specific course section. This roster includes everything that Owl Link rosters include with the addition of the student's program of study. This is helpful in ensuring all students in a class section are in the correct program.

This knowledge article demonstrates how to access, view, and export/create a PDF of a section roster using the SROS form.

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Step 1

After logging into Colleague Production and agreeing to the Disclosure of Information, click the Form Search icon, if necessary then type SROS and press Enter or click Search.

Step 2

Type the ellipsis (…) in the Terms lookup field then press Enter.

Step 3

The Terms Search Results Panel is displayed.  Select the term by double-clicking the row or clicking the row then click Open.

Step 4

Click the Previous Page button.

Step 5

Type the course name in the Courses lookup field, e.g. Int-1010 then press Enter.

Step 6

The Courses Search Results Panel is displayed.  If there are multiple courses, select the desired course by double-clicking the row or clicking the row then click Open.

Step 7

Type the ellipsis (…) in the Locations lookup field then press Enter.  The Locations Search Results Panel is displayed. Select the desired location by double-clicking the row or clicking the row then click Open.

Step 8

Click the Previous Page button.

Step 9

Click Save.

Step 10

Click Update.

Step 11

Click Save.

Step 12

Click Update.

Step 13

Select H Hold/Browse File Output from the Output Device drop-down list.

Step 14

Click Save.

Step 15

Click Update.

Step 16

Click Save.

Step 17

Click Update.

Step 18

Click Finish or choose the Close automatically when complete checkbox. 

Step 19

The Report Browser is displayed.  Choose one of the options below:

1. Click the Next Page button to view the next page;
2. Click Save As;
3. Click Export PDF (Best Practice); and
4. Click the X to close the panel.

Step 20

Click Export PDF.  Make any changes you wish to the font type and size, orientation, and paper size then click Create PDF.

Step 21

Click Download.  The PDF will open in a new tab.  Return to Report Browser by clicking the appropriate tab then click Close to complete the process.

Step 22

Click the X to close the panel.