If you receive a meeting request for a time you're not available, you can decline the request or propose a new meeting time. If you propose a new time, the meeting organizer can either accept or decline the proposal. Note: You can't propose a new time for a recurring meeting or if the meeting organizer has disabled the ability to propose a new meeting time for any non-recurring meeting.
This knowledge article demonstrates how to propose and accept a new time for a meeting.
Step 1
Upon receiving a meeting request, click Propose New Time and choose Decline and Propose New Time.
Note: If the Propose New Time feature has been disabled, the Propose New Time option will not be available (see below).
Step 2
Click AutoPick Next or select a different time or date and click Propose Time.
Step 3
The new proposed date and time of the meeting is displayed along with the current date and time. Click Send.
Step4
When you receive a request for a New Time Proposed, click Accept Proposal to accept the new proposed time or propose another date and time.
Step 5
If you receive multiple proposals, you will need to open the Meeting Request from your Calendar in order to view all of the proposals. The Information icon notifies you that there are multiple proposals. To view the proposals, click Scheduling Assistant.
The new proposed times are displayed.
Step 6
Select a new date and time that attendees are available then click Appointment to return to the Appointment screen.
Step 7
Click Send Update.
