When scheduling a meeting in Microsoft Outlook 2016, a best practice for reserving a conference room is to invite it as a resource. This knowledge article demonstrates how to find and reserve a conference room for a meeting.
Step 1
From your Calendar, click New Meeting on the Home ribbon.
![Title: Microsoft Outlook 2016 Description: Calendar - New Meeting button on Home ribbon image](https://ask.pgcc.edu/TDPortal/Images/Viewer?fileName=ba45d72b-cde1-49ce-91c0-91fe51ee0971.png)
Step 2
Click Scheduling Assistant on the Ribbon.
![Title: Microsoft Outlook 2016 Description: Calendar Meeting Request - Scheduling Assistant button on Meeting ribbon image](https://ask.pgcc.edu/TDPortal/Images/Viewer?fileName=073078c8-640d-4c94-9b49-28c626efdb2a.png)
Step 3
Click the Show a room list: drop-down and choose All_Conference_Rooms.
![Title: Microsoft Outlook 2016 Description: Calendar Meeting Request - Show a room list drop-down options on Room Finder task pane image](https://ask.pgcc.edu/TDPortal/Images/Viewer?fileName=f053c545-7b89-46b8-80e6-6d2b03366f28.png)
The All_Conference_Room list displays.
![Title: Microsoft Outlook 2016 Description: Calendar Meeting Request - All Attendees List image](https://ask.pgcc.edu/TDPortal/Images/Viewer?fileName=06e4fa95-e0e3-46d5-b050-fda634cd0cb0.png)
Step 4
Choose an available conference room by selecting the check box.
![Title: Microsoft Outlook 2016 Description: Calendar Meeting Request - Selected Resource image](https://ask.pgcc.edu/TDPortal/Images/Viewer?fileName=53a1858b-7440-4512-9826-89f5eb4f4b3a.png)
Note: Some conference rooms will automatically accept the meeting request. However, some will tentatively accept pending approval.