Microsoft Outlook: How to Find and Reserve a Conference Room for a Meeting

When scheduling a meeting in Microsoft Outlook 2016, a best practice for reserving a conference room is to invite it as a resource.  This knowledge article demonstrates how to find and reserve a conference room for a meeting.

Step 1

From your Calendar, click New Meeting on the Home ribbon.

Title: Microsoft Outlook 2016 Description: Calendar - New Meeting button on Home ribbon image

Step 2

Click Scheduling Assistant on the Ribbon.

Title: Microsoft Outlook 2016 Description: Calendar Meeting Request - Scheduling Assistant button on Meeting ribbon image

Step 3

Click the Show a room list: drop-down and choose All_Conference_Rooms.

Title: Microsoft Outlook 2016 Description: Calendar Meeting Request - Show a room list drop-down options on Room Finder task pane image

The All_Conference_Room list displays.

Title: Microsoft Outlook 2016 Description: Calendar Meeting Request - All Attendees List image

Step 4

Choose an available conference room by selecting the check box.

Title: Microsoft Outlook 2016 Description: Calendar Meeting Request - Selected Resource image

Note: Some conference rooms will automatically accept the meeting request.  However, some will tentatively accept pending approval.

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