The Quick Steps feature lets you apply multiple actions to a message with one click. Outlook includes several default Quick Steps, but you also can create your own.
This knowledge article demonstrates how to create and use Quick Steps in Outlook.
Step 1
Click one of the default Quick Steps.
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OR
Click the dialog launcher button.
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Step 2
Choose one of the default Quick Steps then click Edit OR click New and select the desired option.
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Step 3
Enter the name of your Quick Step, select the desired option(s) and then click Finish.
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Step 4
Click OK to complete setting up your Quick Step.
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Step 5
Your newly-created Quick Step now appears on the ribbon in the Quick Steps group. Click your new Quick Step to perform the steps.
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