Microsoft Outlook: How to Create and Use Quick Steps

The Quick Steps feature lets you apply multiple actions to a message with one click. Outlook includes several default Quick Steps, but you also can create your own.

This knowledge article demonstrates how to create and use Quick Steps in Outlook.

Step 1

Click one of the default Quick Steps.

Title: Microsoft Outlook; Description: image of the default Quick Steps available

OR

Click the dialog launcher button.

Title: Microsoft Outlook; Description: image of the Dialog Launcher button

Step 2

Choose one of the default Quick Steps then click Edit OR click New and select the desired option.

Title: Microsoft Outlook; Description: image of Manage Quick Steps dialog

Step 3

Enter the name of your Quick Step, select the desired option(s) and then click Finish.

Title: Microsoft Outlook; Description: image of the First Time Setup dialog

Step 4

Click OK to complete setting up your Quick Step.

Title: Microsoft Outlook; Description: image of newly-created Quick Step

Step 5

Your newly-created Quick Step now appears on the ribbon in the Quick Steps group. Click your new Quick Step to perform the steps.

Title: Microsoft Outlook; Description: image of the new Quick Step

 

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