Microsoft Outlook: How to Respond to a Meeting Request

When you receive a meeting request, you can choose to accept, tentatively accept or decline the meeting request. Also, you can propose a new time. For more information on how to propose a new time, refer to the knowledge article entitled How to Propose and Accept a New Time for a Meeting.

This knowledge article demonstrates how to respond to a meeting request.

Step 1

Open the meeting request, and click one of the options in the Respond group on the ribbon.

Title: Microsoft Outlook; Description: image of Meeting Request Respond options

Step 2

To accept a meeting request, click Accept and choose an option.

Title: Microsoft Outlook; Description: image of Accept meeting response options

OR

To tentatively accept a meeting request, click Tentative and choose an option.

Title: Microsoft Outlook; Description: image of Meeting Request Tentative options

OR

To decline a meeting request, click Decline and choose an option.

Title: Microsoft Outlook; Description: image of Meeting Request Decline options

Note:  If you choose Send the Response Now, your response is sent immediately. However, if you choose Edit the Response before Sending, you're able to type a message.

Step 3

For this example, the Decline/Edit the Response before Sending option was selected. Note: Your response will be indicated by the Information icon and in the Subject line. Type your message then click Send.

Title: Microsoft Outlook; Description: image of Meeting Response declining meeting

 

 

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