This plan equips Prince George's Community College (PGCC) staff with the training and resources needed to effectively create, manage, and maintain the college’s academic catalog using the Acalog catalog management system.
Goals
Staff will have access to structured training and resources for managing academic catalog content within Acalog.
Staff will have access to both guided training and self-paced learning resources.
Staff will gain the knowledge necessary to manage catalog information that is accurate, compliant, and accessible to students and institutional stakeholders.
Staff will understand the role of the academic catalog as an official institutional document that supports academic governance and compliance.
Objectives
Staff will be able to:
- Identify the purpose and role of Acalog in managing the academic catalog.
- Navigate the Acalog interface including the dashboard, menus, and editing tools.
- Create, edit, and manage catalog content such as courses, programs, and academic policies.
- Understand user roles and permissions within the catalog system.
- Use templates and version control features when updating catalog content.
- Follow catalog workflow and approval processes when submitting changes.
- Publish catalog updates and manage version history.
- Understand system integrations with systems such as PeopleSoft (KSIS) and Curriculog.
- Apply best practices for accessible and user‑friendly catalog content.
- Recognize the legal and compliance implications of catalog publishing.
Training Delivery Methods
- In-person workshops
- Hands-on system demonstrations
- Self-paced modules
- Reference documentation and job aids
- Sandbox practice environments
Training and Resources
In Person
Acalog Foundations Workshop
This instructor-led session introduces staff to the purpose and structure of the Acalog catalog system. Participants learn how the catalog supports academic governance and institutional communication.
Topics include:
- Overview of the academic catalog
- Logging in and navigating the Acalog interface
- Understanding roles and permissions
- Catalog structure and organization
Managing Catalog Content in Acalog
This hands-on workshop focuses on creating and editing catalog content.
Topics include:
- Adding and editing courses and program descriptions
- Editing policies and academic information
- Using templates and formatting tools
- Version control and change tracking
Acalog Workflow and Publishing
This workshop explains the catalog approval workflow and publishing process.
Topics include:
- Submitting edits for review
- Tracking changes and approvals
- Managing catalog visibility
- Publishing and archiving catalog versions
Self‑Paced Modules
Introduction to Acalog
Overview of the catalog system, its role in higher education institutions, and how it supports academic governance.
Acalog Navigation and Editing
Step-by-step walkthrough of navigating the system interface and editing catalog content.
Catalog Workflow and Approval Process
Understanding approval chains, revision history, and how updates move through the catalog publishing process.
Accessibility and Student Usability
Best practices for ensuring catalog content is accessible, searchable, and easy for students to navigate.
Compliance and Legal Considerations
Explains the academic catalog as an official institutional record and outlines policies and compliance requirements.
Resources
Modern Campus Resource CenterProvides documentation, guides, recorded webinars, and tutorials for using the Acalog catalog system.
Internal Job Aids and Documentation Quick-reference guides and cheat sheets for common catalog editing tasks.
Practice Sandbox Environment A test environment where staff can practice editing catalog content and workflows without impacting the live catalog.
Ongoing Support
- Departmental catalog leads for functional support
- IT support for system issues
- Quarterly refresh training sessions
- Updates following major system upgrades
Have Questions
- For technology training concerns and resources, contact: TTMD@PGCC.edu (Technology Training and Multimedia Development)
- For non-training related IT questions and login/access issues, contact Technology Service Desk at 301-546-0637