Microsoft Outlook: How To Use the New Search Folder Feature

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A Search Folder is a virtual folder that provides a view of all email items that match specific search criteria.

This knowledge article demonstrates how to use the New Search Folder feature in Microsoft Outlook 2016.

Step 1

Click Folder tab then click New Search Folder.

Title: Microsoft Outlook; Description: Image of New Search Folder option

Step 2

Select the type of Search Folder you wish to create such as “Mail from specific people”.

Title: Microsoft Outlook; Description: Image of New Search Folder dialog

Step 3

If you select the “Mail from specific people” option, click Choose.

Title: Microsoft Outlook; Description: Image of Choose button highlighted

Step 4

Type in the name to search for, click From and then click OK.

Title: Microsoft Outlook; Description: Image of Select Names: Global Address List dialog

Step 5

Click OK.

Title: Microsoft Outlook; Description: Image of the New Search Folder dialog

You’ll now see a new search folder under Search Folders in the Folder Pane. Each time you click on the folder, it will perform the search.

Title: Microsoft Outlook; Description: Image of Newly Created Search Folder

Step 6

To rename a search folder, click Rename Folder on the Folder tab.

Title: Microsoft Outlook; Description: Image of Rename Folder option

Step 7

Type in the new name and press Enter.

Title: Microsoft Outlook; Description: Image of Search Folder Being Renamed

Step 8

To delete a search folder, click Delete Folder on the Folder tab.

Title: Microsoft Outlook; Description: Image of Delete Folder option

Step 9

Click Yes. Note: Deleting the folder does not delete the contents of the folder.

Title: Microsoft Outlook; Description: Image of Deletion Confirmation message