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Issue: Sending large amounts of email that surpass the bulk mail limitations of 500 recipient per email or 10,000 emails per day.
Setting up the relay server in Outlook 2019 on Windows 10 causes an error with user authentication, even when using the method to first set up the POP component by connecting to outlook.office365.com, with the intent of editing it later.
Solution: Setup SMTP relay account in Outlook client to send bulk email from our internal relay server
Step 1.
Get IP address for the workstation the sender will be utilizing and add it to the relay.pgcc.edu SMTP access list on the relay.pgcc.edu server. Then provide that info to Network Services to grant access to the service.
Step 2.
Open Control Panel and click on the Mail (Microsoft Outlook) (32-bit) link.
Step 3.
Select Email Accounts > Email tab > New.
Step 4.
Then select "Manual setup or additional server types"> Next.
Step 5.
Select POP or IMAP> Next.
Step 6.
Complete all the necessary information below to set-up Bulk Email delivery.
* (Remember that to change ports, you must do so by navigating to More Settings...)
Step 7.
Click Next and Then Click Finish on the next screen.
Step 8.
In the Outlook Client click on the Send/Receive menu option (this step will configure the Outlook Client).
Step 9.
Click n Send/Receive Groups > Define Send/Receive Groups.
Step 10.
Highlight All Accounts and Click Edit.
Step 11.
Select the newly created mail account and uncheck Receive Mail Items.
Step 12.
Click Ok and then Close.